RFQ to Payment.
One Workspace.
For Indian manufacturers — run RFQ, purchase orders, supplier commitments, delivery, quality, approvals, and payment visibility in one shared workspace. Accounting stays in Tally.
- Works alongside Tally
- Built for manufacturing workflows
- RFQ-to-payment visibility
- Buyer-supplier coordination
Your accounting is in Tally. Your operations are everywhere else.
Most manufacturers already have accounting under control. The real execution problem sits between teams, suppliers, customers, documents, approvals, and follow-ups.
Quotes live in chat threads and inboxes. Comparing vendors means scrolling, not deciding.
Promised dates sit in someone's notebook. Nobody knows the next action without asking.
If you don't call, you don't know. Every status update is a phone call to a sales rep.
You find out when production stops, not when the truck didn't leave the supplier.
Accounts receives a clean invoice; the rejected lot is somewhere on the shop floor.
Weekly review = someone exports, copies, formats. The dashboard is always one week stale.
TradeOps becomes your daily execution desk.
Give procurement, operations, quality, finance, and management one shared view of every active workflow.
RFQs, quotations, supplier comparison, PO acknowledgement, delivery follow-ups — all in one queue.
Dispatch tracking, delivery commitments, GRN, rejection handling, workflow status without WhatsApp pings.
Invoice readiness, payment status, pending approvals, supplier and customer follow-up context.
Delayed suppliers, open orders, stuck approvals, quality issues, cash-impacting bottlenecks — live.
One flow from RFQ to payment visibility.
Track every action, document, owner, status, and blocker from supplier enquiry to payment readiness.
- 1RFQSentProcurement
- 2Quote3 of 5 receivedSupplier
- 3ApprovalApprovedFinance
- 4POIssuedProcurement
- 5ConfirmationAcknowledgedSupplier
- 6DeliveryDispatchedOperations
- 7GRNReceivedStores
- 8QualityPassedQA
- 9PaymentReadyFinance
Not an ERP replacement. The execution layer your ERP usually misses.
ERP and accounting systems record transactions. TradeOps manages the day-to-day coordination before, during, and after those transactions — across buyers, suppliers, customers, procurement, operations, quality, and finance.
| Tool | What it does | What it misses |
|---|---|---|
| Tally | Accounting, invoices, GST, ledgers | Operational workflow and accountability |
| Excel | Flexible tracking | Real-time ownership, audit trail, reliable status |
| Fast communication | Structured workflow, searchability, management visibility | |
| Documents and approvals | Follow-up discipline and live execution status | |
| ERP | Transaction records | Lightweight daily execution across internal and external teams |
| TradeOpsUs | Execution workflow | Connects people, documents, status, actions, and visibility |
Built for how manufacturing teams actually work.
Operational and concrete — modules wrap around how procurement, ops, quality, and finance already do their jobs.
Send RFQs to multiple vendors, collect quotes, compare side by side.
Live PO status with supplier acknowledgement and revision history.
Promised vs actual delivery dates with named owners on every line.
Vehicle, e-way bill, and ETA per shipment — visible to ops + finance.
Receipt logging, QC status, rejection reasons, supplier follow-up.
Configurable multi-level approvals with audit-trailed decisions.
Invoice readiness, due dates, MSME 45-day clock, payment blockers.
Push vouchers into Tally Prime — connector or direct, your choice.
Open orders, delays, stuck approvals, MSME exposure — live, no Excel pulls.
Every action, comment, attachment, and decision preserved per record.
Manufacturers who've outgrown Excel — but don't want heavy ERP complexity.
Designed for Indian manufacturing businesses where Tally already handles the books, but procurement, vendor coordination, delivery, quality, and approvals still run through Excel, WhatsApp, email, and phone calls.
What changes after TradeOps.
Operational gains the team feels in the first month — without overclaiming revenue or savings.
Start without disrupting your existing systems.
- 1Map your current RFQ-to-payment workflow
We sit with your team and document how things actually run today — across procurement, ops, quality, and finance.
- 2Configure TradeOps around your process
Roles, approval matrices, voucher series, GST conventions — set up to match how your office works.
- 3Import vendors, customers, items, open orders
Bring in master data and in-flight POs so the team starts where they left off, not at zero.
- 4Connect with Tally where needed
Pick a push mode (file / connector / direct), map your ledgers, test on a few invoices.
- 5Train each team
Procurement, operations, quality, finance, management — short sessions per role, not generic demos.
- 6Go live in phases
Start with one workflow (typically RFQ-to-PO), measure adoption, then expand. No big-bang cutover.
Pricing that matches your workflow complexity.
Start with the workflows that create the most operational pain, then expand across teams, suppliers, and locations. Final pricing depends on team size, integrations, and onboarding scope — your workflow audit settles the details.
For small teams moving from Excel-based tracking.
- RFQ and PO tracking
- Basic supplier follow-up
- Status dashboard
- Document history
- Up to 5 users
For manufacturers managing multiple suppliers, approvals, and orders.
- Multi-level approvals
- Supplier commitment tracking
- Delivery and quality tracking
- Management dashboard
- Tally integration
- Up to 25 users
For larger teams needing custom workflows and deeper reporting.
- Custom workflow configuration
- Advanced roles + permissions
- Custom integrations
- Advanced reporting
- Dedicated onboarding
- Unlimited users
Indicative pricing. Actual quote depends on workflow complexity, users, and onboarding scope — confirmed during your audit.
Still running supplier and order follow-ups through Excel, WhatsApp, and email?
Book a workflow audit and see how TradeOps can bring structure, visibility, and accountability to your RFQ-to-payment process.
Book a Workflow AuditTell us how your team runs RFQ to payment today.
Five fields, two minutes. We'll review your workflow details and reach out within one business day to schedule a 30-minute audit call.